Built on South African OHS & mine health & safety law and real compliance expertise, generated by AI — so you get a consultant-grade safety file in minutes, not weeks, with every signature captured once and embedded into your documents automatically. Then it keeps working — reminding you before certificates and documents expire.
Signatures, done for you
Captured once · embedded into every document
OHS Act 85 of 1993Mine Health & Safety Act 29 of 1996Construction Regulations 2014COID Act 130 of 1993General Safety RegulationsDriven Machinery RegulationsHCS RegulationsFirst Aid RegulationsElectrical Installation Regs 2009SANS Standards CompliantSection 16(2) AppointmentsCertificate & document monitoringOn-site daily checksOHS Act 85 of 1993Mine Health & Safety Act 29 of 1996Construction Regulations 2014COID Act 130 of 1993General Safety RegulationsDriven Machinery RegulationsHCS RegulationsFirst Aid RegulationsElectrical Installation Regs 2009SANS Standards CompliantSection 16(2) AppointmentsCertificate & document monitoringOn-site daily checks
One tool. Two compliance frameworks.
Whether you're on a construction site or working as a contractor on a mine, FileForge builds the right file for the right law — choose your framework and it assembles the correct appointments, sections and legislation.
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Occupational Health & Safety
OHS Act 85 of 1993
For construction, engineering, manufacturing and general industry.
✓ Company profile, H&S policy & Section 16(2) appointments
Most providers take your brief, disappear for days, and email back a PDF you pay thousands for — then charge you again every time something changes. FileForge hands you the tool instead.
The old way
Safety consultants & "order-a-file" services
✗ Days or weeks of turnaround
✗ Thousands of rand per file
✗ Sign every appointment, register and form by hand
✗ Pay again for every revision
✗ Tied to their schedule and availability
The FileForge way
A self-service platform you control
✓ A complete file in minutes
✓ A flat credit price per file
✓ Sign once — embedded into every document for you
Same compliance backbone — the relevant law (OHS Act 85 of 1993, or the Mine Health & Safety Act 29 of 1996 for contractors on a mine) is built into every file. You just don't wait days for it.
18+
Built by an experienced risk & compliance team
A South African team with more than 18 years' experience in risk, compliance and governance — that discipline goes into how every safety file is structured.
From risk assessments to toolbox talks — every section of your safety file, generated and formatted in minutes.
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AI-Powered Generation
Claude AI generates every section using your project-specific details. No copy-paste. No generic templates. Real, tailored content.
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Legally Compliant
All content references the correct OHS Act sections, regulation numbers, SANS standards and COID Act requirements for South Africa.
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PDF Export
Export your completed safety file as a formatted PDF — ready to hand to a client, principal contractor or inspector.
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Multi-Industry Support
Tailored for construction, manufacturing, engineering, agriculture, and contractors working on mines. Industry- and framework-specific hazards and regulations included.
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Signatures, Done For You
Capture each person's signature once. FileForge embeds it automatically into every 16(2) sign-off, appointment letter and register — no printing, no signing dozens of pages by hand.
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Easy Updates
When legislation changes or project details update, regenerate any section instantly. Always current, always compliant.
Beyond the file
Compliance doesn't stop at the file
A safety file is a moment in time. FileForge keeps working after it's generated — watching the dates that matter, and putting the daily check in your crew's hands on site.
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Certificate & Document Monitoring
Stay ahead of every expiry
FileForge keeps a live register of your workers' competencies and your company documents — medicals, licences, Letters of Good Standing, insurance — and emails you before they lapse, so an out-of-date certificate doesn't stop a job or surface in an audit.
Worker competencies and company documents tracked in one place
Automatic email reminders at 60, 30 and 7 days before expiry
South African presets — plus your own custom certificate and document types
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FileForge Field — on site
Take safety from the file to the field
Your foreman opens one link — no login, no app store — to run the daily site check: who's on site, the day's conditions, a toolbox talk and a point-of-work hazard walk. It supports the competent person on site; it doesn't replace them. Every check is saved as a dated record.
One private link for the foreman — nothing to install
Attendance, weather-aware safety prompts and toolbox talks together
Each daily check stored as a printable record for your file
Included with an active FileForge account
How It Works
From details to document in 4 steps
1
Enter Project Details
Company info, site address, industry, workforce size, hazards and scope of work.
2
Select Sections
Choose the sections you need, or select all for a complete safety file.
3
Generate in Minutes
Every section is written from your specifics and SA legislation — generated in parallel, so a full file lands in minutes.
4
Auto-Sign & Export
Capture each signature once; FileForge embeds it into every document. Export to PDF, ready to submit.
Industries Covered
Built for every sector
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Construction
Construction Regs 2014
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Manufacturing
Machinery Regulations
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Engineering
Electrical Inst. Regs
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Healthcare
Biological Hazard Regs
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Agriculture
Environmental Regs
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Transport
Driven Machinery Regs
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Retail
General Safety Regs
Legal Compliance
Referenced to the letter of the law
Every section cites the exact Act section, regulation number and standard for your framework, industry and project type.
OHS Act 85 of 1993 — all applicable sections
Mine Health & Safety Act 29 of 1996 (contractor) + MPRDA
Construction Regulations 2014 (GNR. 84)
COID Act 130 of 1993 — WCL reporting procedures
General Safety Regulations, HCS Regulations
First Aid Regulations — GSR Schedule 1
Relevant SANS standards per industry
38
File Sections
12+
Industries
100%
SA Compliant
Minutes
Generation Time
Ask The Foreman
Don't take our word for it.
Ask him a real South African health & safety question — the kind you'd ask a seasoned foreman on site. He's the same assistant built into FileForge.
The Foreman
On site · OHS & MHSA
Afternoon. What's the job, and who's the client? That usually tells me most of what your file needs. Or ask me straight out — I'll point you right.
From first input to signed-off safety file — FileForge covers every step of the OHS and mine health & safety compliance process.
Core Feature
AI Safety File Studio
Enter your project details once. FileForge generates every section of a complete South African safety file — OHS or mine health & safety — tailored to your framework, industry, site and specific hazards — then auto-embeds your signatures throughout.
Every section of a complete safety file — HIRA, method statements, legal appointments and more
Project-specific content — not generic templates
Correct Act, regulation numbers and standards referenced for your framework
Generates in minutes
Sections Generated
📄Health & Safety PolicyDONE
📄Legal Appointments (16.2)DONE
📄Risk Assessment (HIRA)DONE
📄Method StatementsGENERATING
📄Emergency PlanPENDING
📄Incident ReportingPENDING
Two Frameworks
OHS and Mine Health & Safety
FileForge isn't OHS-only. Choose your compliance framework at the start and it builds the right file for the right law — a full occupational file under the OHS Act, or a contractor file under the Mine Health & Safety Act 29 of 1996 for work on a mine.
Contractor appointments & organogram — framed under the mine's oversight, not the OHS 16(2) structure
Code of Practice (COP) compliance & the Section 5(4) co-operation agreement
Activity-based sections — TMM, machinery, explosives, ground/strata control
References the MHSA 29 of 1996, MPRDA and COID Act — not the Construction Regs
Mining Contractor File
⛏Contractor Legal AppointmentsDONE
📄Section 11 Risk AssessmentDONE
📄COP ComplianceDONE
📄Section 5(4) Co-operation AgreementGENERATING
📄TMM & MachineryPENDING
📄Certificates of FitnessPENDING
Export
PDF Export
Export your completed safety file in the format your client or principal contractor requires. Professionally formatted with section headings, tables, and a branded cover page.
PDF with cover page, section headers and page numbers
Company name and project details on every page
Plain text export also available
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Plain Text
.txt format
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PDF Document
.pdf format
✓ Ready to submit to principal contractors & DoEL inspectors
Multi-Industry
Tailored to your industry
Each industry comes with its own set of applicable regulations, hazards and standard operating procedures built in. Select your industry and get content that fits.
Construction: Construction Regulations 2014, fall protection, scaffolding
Manufacturing: Driven Machinery Regs, noise, chemical exposure
Generating the file is the start. FileForge watches the dates that matter — worker competencies and company documents — and emails you before they expire, so nothing lapses quietly between projects.
One register for worker competencies and company documents
Email reminders at 60, 30 and 7 days before each expiry date
SA presets — medicals, Letter of Good Standing, licences, insurance — add your own
Dates only to start: no document scans needed, ID numbers optional
Expiring Soon
🩺Medical — J. DlaminiEXPIRED
📃First-Aid Certificate6 DAYS
📋Letter of Good Standing28 DAYS
🏷️Public Liability InsuranceOK · 5 MTHS
✉️Reminder emailed to youSENT
On Site
FileForge Field
A loginless daily site check your foreman runs from a single link — attendance, the day's conditions, a toolbox talk and point-of-work hazard prompts. Built to support the competent person on site, not replace them; every check is saved as a dated, printable record.
No login and no app store — the foreman opens one private link
Marks who's on site, with weather-aware safety prompts for the day
A daily toolbox talk and point-of-work hazard check, step by step
Every check stored as a dated record you can print or hand to a client
Included with an active FileForge account
Today's Site Check
👷Crew on site6 MARKED
🌤️Conditions — 31°C, wind 18 km/hLOGGED
🗣️Toolbox talk — Working at heightDONE
⚠️Point-of-work hazard prompts4 REVIEWED
📄Saved to recordPDF READY
Real Output
See the quality before you buy
A look at the depth and structure of a FileForge safety file. The actual content is blurred for privacy — every file you generate is fully populated, project-specific and export-ready.
Pay per safety file. No subscription. No registration fee. Credits valid for 24 months.
Pay Per File · No Subscription · No Registration Fee
Buy credits upfront and use them whenever you need. Credits valid for 24 months.
One credit = one complete safety file — every section, all industries, hand-editing and PDF export included. Rebuilding a file from scratch uses another credit.
Single
R750
1 safety file credit
Every section included
PDF export
All industries
Attendance registers
16(2) sign-off blocks
Bulk savings
Priority support
R750 per file
5-pack
R3,500
5 safety file credits
Every section included
PDF export
All industries
Attendance registers
16(2) sign-off blocks
Save R250 vs single
Priority support
R700 per file
Most Popular
10-pack
R6,500
10 safety file credits
Every section included
PDF export
All industries
Attendance registers
16(2) sign-off blocks
Save R1,000 vs single
Priority support
R650 per file · Best value
25-pack
R14,500
25 safety file credits
Every section included
PDF export
All industries
Attendance registers
16(2) sign-off blocks
Save R4,250 vs single
Priority support
R580 per file · Maximum savings
Reseller & Enterprise
Volume rates from R450/file
Built for consultants and contractors generating at volume. Fully white-label — your logo, your branding, no FileForge mark on the files — with multiple client profiles and bulk pricing on terms tailored to your volume. Tell us how many files you produce and we'll put together a rate.
All prices include VAT. Credits valid for 24 months from purchase date. Compare to R5,000+ per file from a traditional safety consultant.
FAQ
Common questions
How does pricing work?
You pay per file. Buy credits upfront — from R750 for a single file down to R580 per file with volume — with no subscription and no registration fee. Credits stay valid for 24 months.
Is there a subscription or contract?
No. There is nothing to cancel — FileForge has no subscription. You buy credits only when you need them, they stay valid for 24 months, and your account remains active whether or not you have credits.
Are the generated files legally valid?
FileForge generates content referencing the OHS Act 85 of 1993 (or the Mine Health & Safety Act 29 of 1996 for mining contractors) and all applicable South African regulations. We recommend having a qualified SHE professional review the final output before submission.
Does FileForge support mining (MHSA) files?
Yes. Alongside the OHS Act, FileForge builds contractor safety files under the Mine Health & Safety Act 29 of 1996 — contractor appointments and organogram, Section 11 risk assessments, Code of Practice compliance, the Section 5(4) co-operation agreement, and activity-based sections (TMM, machinery, explosives, strata control). Just choose the Mine Health & Safety framework when you start a file.
Can I use my company logo?
Yes — all plans support company logo upload. Your logo appears in the header of every exported PDF. No additional cost.
What features are included in each plan?
All plans include full access to the Safety File Studio with every section, PDF export, and company logo branding. The specific feature limits per plan will be communicated at registration and will be refined over time.
Is my data secure and POPIA compliant?
Yes. All data is encrypted at rest and in transit. FileForge is POPIA compliant — your company and project data is never shared with or sold to any third party.
About Us
Built by South Africans, for South Africa
FileForge was born out of frustration. We are a South African risk and compliance team, and we kept watching the same problem play out: safety files took days and cost thousands — built by hand from templates, with legislation cross-referenced and risk assessments retyped for every new project.
We knew there had to be a better way. South African OHS compliance is complex, nuanced and high-stakes. A generic international tool wouldn't cut it. We needed something built specifically for our legislation, our industries and our context.
So we built it. FileForge combines AI with disciplined compliance methodology and the actual text of South African OHS law to produce genuinely useful safety files — structured drafts you review, adapt and sign off, not just ticked boxes.
18+
Years in risk & compliance
Minutes
A complete draft file in minutes, not days
100%
South African Built & Hosted
Our Values
What drives us
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Compliance First
Every piece of content we generate is grounded in the actual text of South African legislation. We take legal accuracy seriously.
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Built for Professionals
We're not trying to replace SHE officers — we're giving them a powerful tool that handles the tedious parts so they can focus on what matters.
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Local Knowledge
South African industries, regulations and working environments have unique requirements. Our platform is built with that context from the ground up.
The team behind it
Built by an experienced risk & compliance team
FileForge is built by a South African risk and compliance team with more than 18 years' experience helping organisations meet their legal, governance and risk-management obligations. That same discipline — working to formal standards, grounded in the actual text of the law — goes into how every safety file is structured.
◆More than 18 years' experience in risk, compliance and governance.
◆Grounded in formal risk-management methodology (ISO 31000).
◆OHS Act 85 of 1993 built into every file.
◆Built and maintained by people who do compliance work for a living.
Blog
OHS Insights & Updates
South African safety compliance news, guides and industry updates.
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Construction
What the 2024 Construction Regulation Amendments Mean for Your Safety File
A breakdown of the latest changes to the Construction Regulations 2014 and how they affect your site-specific safety file requirements.
15 October 2024 · 6 min read
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Compliance
Section 16(2) Appointments: What They Are and Why They Matter
Many employers don't fully understand the legal weight of a Section 16(2) appointment under the OHS Act. Here's what you need to know.
2 September 2024 · 5 min read
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Risk
How to Conduct a Proper Baseline Risk Assessment for a Construction Site
A step-by-step guide to conducting a HIRA that will satisfy DoEL inspectors and principal contractors alike.
18 August 2024 · 8 min read
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COID
COID Act Claims: WCL1, WCL2 and What to Submit After a Site Incident
Understanding your obligations under the Compensation for Occupational Injuries and Diseases Act when an incident occurs on your site.
5 July 2024 · 7 min read
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Environment
NEMA and Your Safety File: Environmental Obligations on Construction Sites
Most safety files overlook environmental compliance. Here's how NEMA requirements should be integrated into your OHS documentation.
22 June 2024 · 5 min read
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Tips
5 Common Mistakes SHE Officers Make When Compiling a Safety File
From missing legal appointments to incomplete risk assessments — the most frequent errors we see in South African safety files, and how to avoid them.
10 May 2024 · 4 min read
Contact
Get in touch
Questions about the platform, pricing or compliance? We're here to help.
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Location
Gauteng, South Africa
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Support Hours
Mon–Fri: 08:00 – 17:00 SAST
Enterprise Enquiries
Looking for a custom solution for your organisation? Use the Send a message form and choose Enterprise Sales as the subject — we'll arrange a tailored demo.
